Create a legally legally sound Room Rental Agreement for New York that includes all required disclosures and clauses under New York landlord-tenant law. Fill in your details and download your completed, ready-to-sign Room Rental Agreement as a professional PDF for $7.99.
New York law requires specific provisions in rental agreements that secures both property owner and renter. Security deposits are capped at 1 month rent (as of June 2019 Housing Stability and Tenant Protection Act) and must be returned within 14 days. New York requires landlords to pay interest on security deposits. A 5-day grace period is required before late fees can be assessed. New York requires 12 specific disclosures in lease agreements.
New York Lease Requirements
Security Deposit Limit1 month rent (as of June 2019 Housing Stability and Tenant Protection Act)
Deposit Return Deadline14 days
Deposit Interest Required Yes - Landlord must hold security deposits in a separate trust account at a New York bank and pay interest to the tenant annually (NY General Obligations Law § 7-103). For buildings with fewer than 6 units, landlord may keep 1% of the deposit as administrative fee. For buildings with 6+ units, landlord must hold deposits in an interest-bearing account and remit all interest less the administrative fee to the tenant.
Late Fee Cap$50 or 5% of monthly rent, whichever is less
Grace Period5 days
Landlord Notice (Month-to-Month)30 days written notice if tenancy is less than 1 year; 60 days if 1–2 years; 90 days if 2+ years (RPL § 226-c, effective 2019)
Tenant Notice (Month-to-Month)30 days
Entry NoticeNo specific statutory requirement; reasonable advance notice is implied
Required Disclosures Lead-based paint disclosure (federal law, pre-1978 housing); Bedbug infestation history — landlord must provide written disclosure of known bedbug history in the unit and building for the past year (NY Admin Code § 27-2018.1, NYC only, but best practice statewide); Flooding disclosure — landlord must disclose if unit is in a FEMA flood zone or has flooded in the past 5 years (RPL § 231-b); Building code violations — landlord must disclose open or pending violations (NYC Admin Code § 27-2014); Rent stabilization status — landlord must disclose if unit is subject to rent stabilization or rent control, and provide a copy of the applicable lease rider; Sprinkler system notification — landlord must disclose whether the building has a sprinkler system and its last maintenance date (RPL § 231-a); Window guards — landlord must offer window guards and install if a child under 11 resides in the unit (NYC Admin Code § 27-2043.1); Stove knob covers — landlord must offer stove knob covers upon tenant request (NYC Local Law 92 of 2019); Owner identity and contact information for receipt of notices and rent payments (RPL § 235-b); Truth-in-renting disclosure summary (required in buildings of 6+ units; AG-approved summary must be provided at lease signing); Mold disclosure — landlord must disclose known mold conditions (NYC Admin Code § 27-2017.3); Tenant's right to a move-in inspection and walkthrough (Housing Stability and Tenant Protection Act, 2019)
What to Include in a New York Room Rental Agreement
Every Room Rental Agreement in New York should include the following critical provisions: identification of the landlord and tenant, a complete description of the rental property, the lease term and rent amount, security deposit terms including the amount and return deadline (14 days in New York), late fee policies that comply with state limits, utility responsibilities, rules regarding pets, smoking, and occupancy limits, maintenance and repair obligations, right of entry provisions, termination and renewal terms, and all state-required disclosures.
New York law requires landlords to disclose lead-based paint disclosure, bedbug infestation history — landlord must provide written disclosure of known bedbug history in the unit and building for the past year, flooding disclosure — landlord must disclose if unit is in a fema flood zone or has flooded in the past 5 years, building code violations — landlord must disclose open or pending violations, rent stabilization status — landlord must disclose if unit is subject to rent stabilization or rent control, and provide a copy of the applicable lease rider. Landlord must return security deposit within 14 days of lease end with itemized deduction statement; failure to provide itemized statement waives right to make deductions (HSTPA 2019).
How to Complete a New York Room Rental Agreement
To complete a Room Rental Agreement in New York, start by gathering the necessary information: full legal names and addresses of all parties, the complete property address, the agreed-upon rent amount and payment terms, and the security deposit amount (limited to 1 month rent (as of June 2019 Housing Stability and Tenant Protection Act) in New York). You will also need to decide on house rules such as pet policies, smoking restrictions, and quiet hours.
Our platform walks you through each section with a guided form that only shows fields required for New York. Once you have filled in all details, you can preview the document, choose from five professional document styles, and download your completed Room Rental Agreement as a PDF.
Frequently Asked Questions
Is a Room Rental Agreement legally required in New York?
While New York does not require a written lease agreement for all tenancies, having a written Room Rental Agreement protects both landlord and tenant by clearly documenting the terms of the rental arrangement. Written agreements are strongly recommended and may be required for tenancies exceeding one year under the Statute of Frauds.
What is the maximum security deposit in New York?
In New York, security deposits are limited to 1 month rent (as of June 2019 Housing Stability and Tenant Protection Act). Landlords must return the deposit within 14 days after the tenant moves out, minus any lawful deductions for unpaid rent, damages beyond normal wear and tear, and cleaning costs. New York also requires landlords to pay interest on security deposits.
How much notice is required to terminate a lease in New York?
For month-to-month tenancies in New York, landlords must provide 30 days written notice if tenancy is less than 1 year; 60 days if 1–2 years; 90 days if 2+ years (RPL § 226-c, effective 2019) notice and tenants must provide 30 days notice. For fixed-term leases, the lease typically ends on the agreed-upon date without requiring additional notice, unless the lease specifies otherwise.
Can I charge a late fee for rent in New York?
Yes, but New York requires a 5-day grace period before a late fee can be charged. Late fees are capped at $50 or 5% of monthly rent, whichever is less. Late fee terms should be clearly stated in the lease agreement.
What disclosures are required for a New York Room Rental Agreement?
New York requires the following disclosures in lease agreements: Lead-based paint disclosure (federal law, pre-1978 housing); Bedbug infestation history — landlord must provide written disclosure of known bedbug history in the unit and building for the past year (NY Admin Code § 27-2018.1, NYC only, but best practice statewide); Flooding disclosure — landlord must disclose if unit is in a FEMA flood zone or has flooded in the past 5 years (RPL § 231-b); Building code violations — landlord must disclose open or pending violations (NYC Admin Code § 27-2014); Rent stabilization status — landlord must disclose if unit is subject to rent stabilization or rent control, and provide a copy of the applicable lease rider; Sprinkler system notification — landlord must disclose whether the building has a sprinkler system and its last maintenance date (RPL § 231-a); Window guards — landlord must offer window guards and install if a child under 11 resides in the unit (NYC Admin Code § 27-2043.1); Stove knob covers — landlord must offer stove knob covers upon tenant request (NYC Local Law 92 of 2019); Owner identity and contact information for receipt of notices and rent payments (RPL § 235-b); Truth-in-renting disclosure summary (required in buildings of 6+ units; AG-approved summary must be provided at lease signing); Mold disclosure — landlord must disclose known mold conditions (NYC Admin Code § 27-2017.3); Tenant's right to a move-in inspection and walkthrough (Housing Stability and Tenant Protection Act, 2019). Our platform automatically includes all required disclosures for New York in your generated document.
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